MEETING MINUTES FOR Jan 6th, 2011

20 Lions club members are in attendance
Meeting was brought to order at 6:40 PM

Auggie talked about the success of the Annual Christmas Dinner at The Butterfly Club-37 people attended.

Secretary report from Dec 2,2010 approved 1st-Josh Brown 2nd Steve P

Kim rolled out the club attendance sheet to be completed at every meeting to assist in how many members attended the meeting for the minutes. This form can also be used if there are members names misspelled or missing in our club roster

Treasurer's Report was read by Mike Peavy approved 1st-Steve P 2nd-Josh Brown

Kim provided Jack Lovejoy the check for the American Center for the pancake breakfast
Kerri Wallace was unaware that after the auction the Lions club pays the American Center ½ of the proceeds from the breakfast.

There was a check presented to the Lions club from the Legion with a check for Wimpy's fund, there was a picture in the Herald also. This check has not been received by Kerri Wallace Lions club treasurer.   Charolette advised she will circle back to Paul Cannell to see what happened with this check.

 Motion to move the balance in the Segzda account into the fundraising account as it is now costing $8.00 per month to keep the account open. As a whole the club agreed to this. I don't believe this was brought to a vote..

Guest Introduction-Ron Nelson  VP at the Rockton Chamber of Commerce

Kim Peavy presented an OSD ballot form that can be completed online or in person within the Executive committee of the OSD officers.  By using this there will not be a question as to how an officer voted or if they voted.

RORO update-Kathy French-Kathy was not in attendance

Rockton Cares- Kim Peavy requested to move forward with this program without the Rockton Cares form being uploaded into the website. Asked that we all represent the club to our churches and schools, etc or nominate folks that we know of that are in need of our time. Motion passed 1st-Betsy  2ND Jerry Swenson

Kim Peavy discussed the Rockton Lions Club Website and who pays for it.  It was advised that KTI owns the URL we discussed that it may be time for the club to pay for our own URL.  There are multiple ideas regarding the website and what can be done with it like event emails to subscribers, pictures, meeting dates and times being updated.    Ron Nelson (guest) advised of a free URL @ www.officelive.com  motion approved 1ST Betsy 2nd Jerry Swenson

Andrew Chavers discussed Liason at the Chamber office as it appeared another lion member was acting on the behalf of the club as it was presented in the Rockton Herald.  This issue was cleared up by the club member Allison Larson.  We as a club to feel that having a liason at the Chamber would be a good idea but there would have to be set guidelines. Open for discussion still

Kim Peavy presented the idea of recording the meeting via a small tape recorder to assist with the meeting minutes and any discrepancies with the minutes that may come up.  Paula and Jerry Swenson will provide a tape recorder as a trial.  The guideline will be the meeting will be recorder and at the next meeting if everyone has approved the meeting minutes and there are no discrepancies the recording will be deleted during that meeting.  After the minutes have been approved there will be no  questions raised in the future regarding those minutes.  Motion passed 1st-Mike  2nd-Paula Swenson
Opposed member were Kathy Belich, Jack Lovejoy, Zig

Rose Day- Dick Adams asked for an assistant and Mike Peavy has accepted

Correspondence presented by Mike Peavy
Rockton Chamber of Commerce Membership Invitation-Motion approved for $100.00 to be a voting non for profit member-motion approved 1st-Paula 2nd-Josh Brown
Reading for the Blind and Dyslexic National Record A Thon request for $1,000-This was decided to deny as this is based out of Chicago, IL and we feel there are other clubs closer that could assist them-motion approved 1st-Betsy 2nd-Mike
American Cancer Society included a request for funds in there Thank You- Kim will request from Kerri Wallace what month does the club normally make a donation to the ACS.  Discussion to make a 1 time donation to them at the same time every year and all other requests from ACS will be denied and not brought to the club.  Will need a vote at the next meeting

Thank Yous presented by Mike Peavy
Sight and Sound
Circle Of Change
American Cancer Society
Goldie Floberg Center-Pancake breakfast

Old Business-Dale Adams brought to the table the Teachers Dinner and if the Chamber will be continuing with that.  Ron Nelson VP @ The Chamber advised they will for sure be continuing with that tradition there was some miss-communication for the last dinner.
New Business-Dale Adams brought an idea to the table of having a Mud Bog competition at the fields. Some discussion regarding damage to the fields and who would be responsible to pay for the repairs. How much damage would there be.  Kim Peavy asked if Dale could ask the folks that would handle the  tournament if they could come and do a presentation for the club.

Steve P brought up the Fishing Tournament that happened during OSD. It was agreed upon with Luke Buffalo that the weigh in would happen on the OSD grounds. Per Steve P this did not happen. Mike Peavy is a personal friend with Luke and will call him to discuss. Steve P advised if there is not better communication and a weigh in on the OSD grounds then we will not have a tournament next year.

Meeting adjourned
Motion passed 1st-Josh   2nd-Andy

**Next meeting will be on Jan 20,2011 at 6:30 at Fibs****

                           ROCKTON LIONS CLUB VOTER BALLOT
                             EXECUTIVE COMMITTEE-OSD

          This ballot will be used for all voting purposes within the executive                          committee for OSD.

        Date:_________________________________

        Issue being voted on:________________________________________

          _________________________________________________________                  
           
        Executive officers name:_____________________________________
        
        Record your vote:__________________________________________

         Additional Comments: _____________________________________

         _________________________________________________________

        __________________________________________________________

        Please return the completed form to Kim Peavy, Lions Club                                   Secretary prior to leaving todays meeting

        Thank You                    

                                                                                                         Jan 2011